This guide describes how to set up an external job architecture in Sysarb – that is, a job architecture that was not created in Sysarb but comes from an external system, such as Hay Grades, Mercer or IPE.
External job architecture
To import and visualise your external job architecture in Sysarb, you need either:
to import a salary file that contains the relevant fields, or
to have an integration between Sysarb and your HRIS system.
Important fields
The following fields need to be included in your salary file or integration for the job architecture to be displayed correctly in Sysarb:
External job profile – Required
External job profile grade – Required
External job family – Required
External job code – Recommended
External sub-family – Recommended
External career band – Recommended
⚠️ Important: The required fields must be included for the job architecture to be displayed. Without these, Sysarb cannot build the structure correctly.
💡 Tip: The more recommended fields you include, the more information you can visualise and filter on in the job architecture.
Grades to configure – Manage grades
If you are importing an external job architecture for the first time, or have updated your job architecture by importing new data, you need to manage the grades if new ones have been added. To manage your grades:
1. Click Manage grades.
2. Grades that need to be handled are marked with a warning triangle in their row.
3. When you have handled the grades, click Save in the top right corner.
4. Go back to the job architecture by clicking the job architecture module.
💡 Tip: You can always add new grades by clicking Add grade. You can quickly sort the grades in reverse order, and there is also a drag and drop function so you can easily drag the grades into the correct order.
⚠️ Important: The grade shown at the top is the lowest in complexity and the grade at the bottom is the most complex.
