This guide describes how you work in the Organise – Group view. Here you can move employees to the correct equal work group, filter and sort, edit employee data and remove job groups or employees from the pay equity analysis.

The view contains two tabs:

⚠️ Important: If you use Sysarb's Job Architecture module, you will not have any employees to group – the structure and grouping is already done in the Job Architecture module.

How to group an employee:

1. Select the employee or employees you want to group.

2. Click on the blue arrow on the right.

3. A side panel opens (Group employments).

4. Select the correct equal job via the Suggestions tab or search under All jobs

💡 Tip: Use the Suggestions tab to quickly find the correct job group based on previous groupings.

⚠️ Important: It is important that employees are placed in the correct job group – this affects the analysis in the pay equity analysis.

If there is no job group to place employees in, you can create a new one.

1. Click on the blue arrow on the right and then new.

2. Fill in the New job field.

3. Click Create.

4. Then move the employees to the new equal job.

⚠️ Important: When you have created a new equal work group, you also need to job value job under the Organise – Job valuation tab. This only applies if you are not using Sysarb's Job Architecture module.

💡 Tip: Make sure new equal work groups are clearly defined and consistently named so that the structure is easy to understand and analyse.

Here you can customise how employees are displayed in the view.

Select how you want to display employees by clicking on the grey box in the upper right and choosing one of the options: job, No grouping, Organisation node, Position title, Position title & statistical code or statistical code.

⚠️ Important: An employee being displayed according to one of the options above does not mean that is their job group. Select job to see which job group an employee belongs to.

💡 Tip: Under Employments to group, it is common to display by Position. Under All employees, it is common to display by Job to ensure everyone is correctly placed.
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1. Click on the grey Sort box in the upper right.

2. Select: Grouping A–Z, Grouping Z–A, Small to large groups or Larg to small groups.
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Click on the desired filter: Job, Duplicates, Position title, Statistical code or Organization.

💡 Tip: You can select one or more filters simultaneously.
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1. Click on the search field in the upper right.

2. Enter what you want to search for – name, position, statistics code or unique ID.

1. Click on Edit columns (to the left of the search function).

2. Select which columns you want to display and click outside the list to close.

💡 Tip: You can drag and move columns to change the order. Click on a column header to sort ascending or descending.
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Here you can update information about an individual employee directly in the pay equity analysis.

1. Click on the employee's name in the list.

2. A side panel opens on the right with the employee's details.

3. Click on one of the tabs – overview, Job, Salary or Other.

4. Change values in the fields shown. All changes are saved automatically.

⚠️ Important: Changes made here only affect the pay equity analysis – not the base data in employee management or the job architecture.

💡 Tip: This function is primarily for correcting minor errors. If you need to make larger changes, we recommend importing a new updated salaryfile and starting a new pay equity analysis.

1. Find the employee you want to delete.

2. Select the employee by checking the box.

3. Click on the three grey dots in the upper right.

4. Click Delete.

1. Click on the blue arrow on the right.

2. Find the job group you want to delete by searching or scrolling.

3. Click on the bin icon to delete the job group.

⚠️ Important: An job group cannot be removed if there are employees linked to it.

1. Click on the three grey dots in the upper right.

2. Click delete empty jobs.

3. A list of all empty job groups is displayed.

4. Click on the X in the upper right if you do not want to remove them, or click delete to delete the empty job groups.

⚠️ Important: Empty job groups do not affect the result of the pay equity analysis or the pay gap.

💡 Tip: Regularly review and remove empty job groups to keep the structure clean and easy to overview.
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Continue in the pay equity analysis guide series: