In this guide, we go through the different roles in the salary mapping module system and what distinguishes them. We also provide examples of when a certain role is better suited for a particular process.
Please review your own contract for costs and regulations.
Roles in pay equity audit
Administrator
Operational administrator
HR Business Partner
Read-only
Roles in pay management (Discussions and Salary review)
Administrator
Manager
Section manager
Employee
Union representative
If you want to know how to create users, you can click on the button below.
If you want to know how to add these extended roles to a user, you can click on the button below.
Roles in pay equity audit
Administrator
The Administrator has full access to the system and can manage all aspects of the pay equity audit. This includes:
Importing salary files and initiating pay equity audits
Selecting and adjusting factor plans and job evaluations
Analyzing and documenting pay equity audits
Managing organizational structures, templates, and user permissions
Conducting and administering salary reviews and discussions
In other words, the Administrator is the system’s superuser and has control over all modules and settings.
Operational administrator
This role has similar permissions to the Administrator but is limited to a specific part of the organization. The Operational administrator can:
Conduct pay equity audits for their assigned organization
Group employees, evaluate jobs, analyze, and document findings
Comment on analyses but cannot finalize job evaluations
Does not have access to other modules or overall system settings
HR partner
The HR Partner has an analytical role in the pay equity audit and can:
Organize and analyze pay equity audits
Write comments and analyses for equal and equivalent job evaluations
Cannot change employment data, job evaluations, or factor plans
Employee names outside their authorization scope are anonymized
This role is suitable for individuals with specialized knowledge of different parts of the organization.
Read-only access
This role is intended for those who only need insight into approved pay equity audits. Users with Read-Only Access can:
View analyses, key figures, and charts
Employee names outside their authorization scope are anonymized
Cannot make changes, add comments, or export data
This role is ideal for trade unions and managerial review meetings.
Roles in pay management (Salary review and discussions)
Administrator
The Administrator has full control over the salary review and discussion modules. See the description under "Pay Equity Audit."
Section manager
This role is intended for individuals with overarching responsibility for salary reviews, such as a CEO or department director. The section manager can:
Set and adjust salaries within their part of the organization
Review and analyze salary decisions made by subordinate managers
Cannot modify performance assessments
Manager
This role is for direct supervisors and allows them to:
Assess the performance of their employees
View employees’ self-assessments and salary history
Set and adjust salaries for their part of the organization
Analyze and track salary reviews
Employee
Employees can:
Self-assess their performance
View their manager’s assessment after completion
Union
The Union role grants insight into the salary review after it has been approved by an Administrator. Users in this role can:
Review and comment on salary settings for affiliated members
See total salary increases for a department or division
If the role is only linked to an organizational node and not a union, non-union employees are anonymized
Cannot modify, write, or delete anything in the system
The visibility of this role can be adjusted to display only specific parts of the organization.